What is Reclaim AI?

Reclaim is an AI scheduling assistant that sits on top of Google Calendar or Outlook and actively defends time for the things that don't defend themselves: focus blocks, habits, breaks and tasks. Instead of you manually protecting a two-hour writing block and then watching it get eaten by the next meeting request, Reclaim treats that block as a flexible calendar event it can move automatically when something more fixed comes in, then reschedules it elsewhere in your week.

Who it is for

Reclaim suits individuals and small teams who live inside Google Calendar or Outlook and want their calendar to actively manage trade-offs rather than just display them. It's a good fit for people juggling recurring habits (workouts, deep-work blocks, 1:1 prep) alongside a meeting-heavy job, and for teams that already use Todoist, Asana, Jira or Linear and want tasks from those tools to show up as scheduled calendar time automatically. It's a weaker fit for teams needing full project management — Reclaim schedules time for tasks, it doesn't replace a project tracker.

Key features

Habit scheduling — recurring personal commitments (gym, reading, planning time) get calendar slots that reflow around meetings instead of getting silently skipped
Task-to-calendar sync with Todoist, Asana, Jira and Linear, turning a task list into actual scheduled time blocks
Focus time defence that automatically finds and protects blocks of uninterrupted work time based on your existing meeting load
Smart 1:1 scheduling that finds mutual free time between two calendars without the back-and-forth
Buffer time automatically inserted between back-to-back meetings
Team analytics on Business and Enterprise tiers showing where team time is actually going

Pricing

Reclaim's Lite plan is free forever and includes basic focus time, habits and one calendar sync. Paid plans, per reclaim.ai/pricing, start with Starter at $10 per seat per month for up to 10 seats and an 8-week scheduling range, Business at $15 per seat per month (most popular, up to 100 seats) and Enterprise at $22 per seat per month with SSO and org-chart-aware scheduling. Annual billing carries a listed discount over month-to-month pricing. Confirm current seat pricing on the vendor's site, as scheduling-tool vendors adjust tiers periodically.

Strengths

A genuinely usable free plan — unlike many competitors, Reclaim's free Lite tier covers real scheduling automation, not just a trial
Habit and buffer-time scheduling go beyond simple task blocking, which is a distinguishing feature versus most calendar tools
Broad task-tool integrations mean teams don't have to change their existing project management setup to benefit

Weaknesses

Reclaim has fewer built-in project-management features than Motion, so teams wanting task tracking and scheduling in one product may prefer that alternative
Getting the scheduling logic to behave the way you want takes some initial tuning of priorities and defaults
It only works within Google Calendar and Outlook — there's no support for other calendar platforms

Getting started

Sign up at reclaim.ai and connect your Google or Outlook calendar. Reclaim will suggest habits and focus-time blocks based on your existing meeting patterns, which you can adjust before turning on task-tool integrations.

Verdict

For anyone whose focus time keeps losing to meetings, Reclaim is one of the few tools that treats that as a scheduling problem AI can actually solve — browse more options in AI Productivity, Notes & Slides. If you also want project tracking built into the same tool, compare it against Motion; if the bigger pain point is email rather than calendar, Superhuman is the better next stop.